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LEAN SIX SIGMA WORLD CONFERENCE ABSTRACT

Control Charts as a Transformational Quality Tool for a State Agency

Presenter:

Harsh Zadoo, Operational Excellence Consultant, Texas Department of Transportation, Austin, TX, USA

Keywords:

Transformation, Control Charts, Tools

Industry:

Government

Level:

Advanced

All organizations are swimming in the parametric data they collect. Usually this data is displayed using Run Charts which provide limited inferences to aid decision making for their business. All Run Charts display values of a parameter (something an organization measures) along a vertical Y-Axis, over a period of time noted in regular time intervals on the horizontal X-Axis, e.g. a month. A Case Study from State Transportation Agency covers how the use of Run Charts to display monthly safety incidents had historically provided no diagnostic capabilities due to inherent nature of Run Charts. The resulting outcome of not getting these safety incidents under control presented a challenge and therefore an opportunity to the Agency. State Legislature was now asking that safety incidents be brought under control, immediately. Yet, two core questions asked by the Safety Division Director remained unanswered from the Run Charts in use – 1) When should I deploy my limited resources across the Districts to improve the safety incidents; and 2) Where should I improve safety incidents.

This was the right point in time to leverage the data in the Run Charts used by the Agency, to create Control Charts for the same metric (monthly safety incidents), for all Districts and the State. The Safety Division realized that the same database and data could be easily used to create the Control Charts for each District. When the Control Charts for one Pilot District were shared with the Section Director there was an immediate recognition of the fact that District Control Charts were created from the data in the past Run Charts for the district’s monthly incidents. With minimal statistical operations done on the mean value of the parameter’s (monthly safety incidents) historical record, the resulting control chart showed transformational diagnostic capabilities. The Control Chart of District’s Monthly Safety Incidents was instrumental in pointing out the District when the value was “Out of Control”. For these “Out of Control” data points the Safety Division Director (armed with the underlying data) for that month’s safety incidents started District level dialogue for months that were “Out of Control” for their Safety incident performance improvement. The District conducted root cause analysis using the Incident details provided. Only the months that showed statistically valid “Out of Control” condition warranted Root cause analysis for their Safety Incidents per month performance metric degradation. This analysis was followed by Closed Loop Corrective actions for their investigated root causes. Safety Incidents per month stabilized and then started to improve.

The Safety Division Director having closed one District’s metric improvement activity successfully felt confident to expand the learning from one District Pilot to the Top 10 Worst performing Districts. When the Control Charts for these Top 10 Worst performing Districts were shared with the Safety Division Director, he was able to immediately spot the performance levels and also the points in time when these Districts’ performance was “out of Control”. Not all Districts were sent off to investigate. Only the Districts that showed statistically valid “Out of Control” condition for a month warranted Root cause analysis for their Safety Incidents per month performance metric degradation. Each quarter a Control Chart review was driven by the Safety Division Director, with the 10 District Leaders conducting Root Cause (RC) analysis of underlying data and then Closed Loop Corrective Action (CLCA) to eliminate root causes behind the “Out of Control” data points. The year on year graph over three years has shown the results of the entire State Agency’s reduction of Incidents per month. The count of Safety incidents improved more than 50% over three years. The radical improvement made to this Agency wide Safety incident metric has saved lives and avoided injuries. It has also reduced related expenses for the State Agency by $5.2M annually.

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SPEAKERS' CORNER
Submit your PowerPoint by
January 31, 2019
Speakers’ Orientation Meeting:
Tuesday, March 12, 2019,
6 PM-7 PM

Please download the Speaker Instructions here

Conference Chair's Message 

Joel Smith

Continuous Improvement is not just something a Lean Six Sigma (LSS) practitioner leads their organization in practicing, but is also a core competency of their professional makeup. That is why more and more innovative and leading companies are looking for leaders that use the LSS way of thinking in everything they do within their organization.

In this era of data science and machine learning, the ability to connect the dots for end to end solutions across the boundaries of people, process and systems is the key to success. This year’s conference is focused on making sure we are “continuing” our journey as practitioners. Whatever your level of experience, you will learn new concepts, new perspectives and network with the best in the industry.